Collection and Use of Personal Information
Generally the DAE Companies collect the following information:
- contact details (including telephone, facsimile and email details);
- time share or holiday ownership information.
At different times it may also be necessary to collect other types of personal information from you, including payment information. This information is collected to enable us to provide you with services associated with trading timeshare weeks or holiday property, such as booking or exchanging your holiday accommodation.
We may also use this information for specialised newsletters and mail outs that we feel may be of interest to you. You are free at any time to advise us if you do not wish to receive these communications.
Disclosure of Personal Information
We will only disclose personal information in accordance with the applicable privacy laws. This means that personal information may be disclosed:
- for the purposes for which we have advised that we are collecting it and for purposes that the individual would reasonably expect, including performance of our agreements with you;
- where we have the consent of the individual to do so;
- as required by law; or under other circumstances where permitted under the applicable privacy legislation.
During the course of your dealings with us it may be necessary for us to utilise the services of other organisations, eg. other Dial An Exchange offices and other trading partners, joint marketing partners, companies that assist us in servicing your accounts and fulfilling your requests and industry associates affiliated with the resort at which you would like to stay. We may share your information, in whole or in part, with our affiliates, i.e. companies with the "Dial An Exchange" name or otherwise related through common ownership or control, including in order to send you promotional materials about our products and services. We do not sell or rent your information to any third parties.
Unauthorised disclosure or access
At Dial An Exchange our employees are all aware of their responsibilities to protect and use the information you provide to us correctly. We will endeavour to ensure that your personal information is kept secure at all times and all reasonable precautions are in place to prevent any loss, misuse or unauthorised alteration of the information we hold. In the event that we need to utilise the services of our other trading partners, we will firstly ensure that they are aware of our privacy obligations before disclosing any personal information to them.
Access to personal information
You can request access to your personal information at any time and if we cannot comply with your request we will explain why. Generally we will make your personal information available to you within 14 days.
Keeping your information up to date
We will endeavour to keep your personal information accurate and complete. You can assist by advising us of any change to your details or whether you believe that any of the information we hold is not correct.
Transferring your personal information to other countries
It is important to realise that DAE may use services and facilities situated overseas to process, backup and deal with information that we receive. As a result we may transfer your personal information to such a facility but if we do this we will comply with the applicable privacy laws.
Our goal is to protect the personal information collected. All personal information will be managed confidentially and securely and will be destroyed appropriately when no longer required. We will monitor and implement appropriate technical advances and management processes to safeguard personal information.
We will take all reasonable steps to ensure that the data we collect, use or disclose is accurate and complete and has been obtained directly from individuals or other reputable sources.
Our Web Site
To allow our web server (computer) to identify and interact more effectively with your computer we may use "cookies". Cookies are small packets of information. When you use our website, we send you a cookie with a unique identification number. A different number is sent to you each time you use our site. From the cookies we can collect certain information to help us improve the performance of our site. The information we collect tells us the following:
- your browser type;
- the date and time of your visit;
- the country from which you accessed our website;
- the pages you accessed;
- and your internet service provider.
We use both "persistent" and "session" based cookies. Persistent cookies will be stored on your computer and contain an expiration date. Session cookies are short-lived and are only held on your browser's memory for the duration of your session. Once you close your browser, the session cookie is destroyed.
If you email a request to us for more information about Dial An Exchange and the services we provide, and you provide your personal information to us to enable us to contact you, this information will be collected, used and disclosed in accordance with this policy.
Use and participation by minors
All of our promotions and web site applications require the entrant and user to be 18 or over, therefore we do not knowingly accept personal information from minors. Children under age 18 should always consult a parent or guardian before sharing any personal details with any company or individual on the internet.
Privacy Inquiries (including California Civil Code Section 1798.83)
Any privacy related matters should be directed to our Privacy Officer
Dial An Exchange
PO Box 131 Mermaid Beach QLD Australia 4218
Telephone:+61 7 55 957888 Email: email@example.com
Availability and review of Policy
Last update of Policy
This policy was last updated October 2012.